Privacy Policy
Last updated: October 2025
1. Introduction
Welcome to Captured by Roxy!
Your privacy is very important to me, and I’m committed to protecting your personal data. This privacy policy explains how I collect, use, and protect your information when you visit my website www.capturedbyroxy.com, make an enquiry, or book my photography services.
Captured by Roxy is owned and operated by:
Captured by Roxy
Based in Cambridgeshire, United Kingdom
Email: messageroxy@icloud.com
2. What Information I Collect
I may collect and process the following personal data:
When you enquire or book:
- Name(s)
- Email address
- Phone number
- Wedding or event date and venue
- Details you share about your plans or preferences
When you visit my website:
- Technical information such as IP address, browser type, and pages visited (via cookies – see below)
When I photograph you:
- Your image may be captured and stored as part of my photography services.
3. How I Use Your Information
I use your personal data to:
- Respond to enquiries and manage bookings
- Deliver photography services and products
- Communicate with you before and after your wedding or session
- Share previews and galleries with you securely
- Maintain records and accounts
- With your consent, feature your images on my website, blog, or social media
I will never sell or share your personal data with third parties for marketing purposes.
4. Legal Basis for Processing
I process your data under one or more of the following lawful bases:
- Contract: To fulfil my agreement with you when you book photography services.
- Consent: When you agree to appear in marketing materials or subscribe to updates.
- Legitimate interest: To improve my services, maintain client relationships, and protect my business interests.
- Legal obligation: To comply with tax or record-keeping laws.
If you’ve made it this far, congratulations — you officially care more about privacy policies than 99% of the internet. Treat yourself to a biscuit (cookie pun absolutely intended).
5. Data Sharing
I may share limited data with trusted third parties who help me deliver my services, such as:
- Online gallery and photo delivery platforms (e.g. Pixieset, Pic-Time, or similar)
- Payment processors
- Album or print suppliers
- Website hosting and email providers
All third parties are GDPR-compliant and only process data under my instruction.
6. Data Retention
- Enquiry details: retained for up to 12 months after contact if no booking is made.
- Client contracts, invoices, and images: retained for up to 7 years for legal and business purposes.
- Marketing images: retained indefinitely (unless you withdraw consent).
To prove you’ve actually read this, mention “pineapple” in your enquiry form.
7. Your Rights
You have the right to:
- Access a copy of your personal data
- Request correction or deletion of your data
- Withdraw consent for image use at any time
- Object to or restrict processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, please contact messageroxy@icloud.com.
8. Cookies
My website may use cookies to enhance your browsing experience and analyse website traffic. You can disable cookies in your browser settings if you prefer not to share this information.
9. Security
Your personal data is stored securely using encrypted systems and password protection. Only I (and where necessary, trusted suppliers) have access to your information.
10. Updates
This privacy policy may be updated occasionally to reflect new regulations or business practices. The latest version will always be available at www.capturedbyroxy.com/privacy-policy.
If you have any questions about this policy or how your data is handled, please get in touch:
📧 messageroxy@icloud.com
0 Comments